In addition to pages, file folders can also be password protected. This is useful for organizations wanting to ensure sensitive documents are not available to the public. Password protecting a folder uses the same method as protecting a page. Use the following guides to create Protected Groups, assign staff or guest accounts to the group, then assign the group to a folder:
- Create a Protected Group & Assign Users/Staff
- Create Guest Accounts & Assign to Protected Group (optional)
Assigning a Protected Group to a File Folder
When adding a protected group to a page, it may make sense to assign the same group to a folder associated with the protected page. New folders can be created for this purpose, or existing folders can become protected. Note: If files that are available on public pages exist in a protected folder, they should be moved to a non-protected folder.
- Click the Files option in admin panel menu.
- Click the Folders button to view the list of existing folders.
- Click the Add Folder button or click the gear icon for an existing folder and choose edit.
- In the Add / Edit Folder page, click the tab for Folder Protection.
- In the 'Is Protected Folder' field choose Yes.
- Click to add any of the Available Groups to the Selected Groups area to allow assigned accounts access the files.
- Save the folder. All files in the folder will now require a logon to view or download the file, even if a user has a direct link to the file.