Creating and Managing File Folders and Subfolders

Folders are used in the Foxbright CMS to organize files uploaded to the website. Users with permission to a folder are able to upload, delete, and manage files within assigned folders.

In CMS release 'Danby,' subfolders are now available to be added below top-level folders for further organization. Folders can contain an unlimited number of sub-folders, though subfolders cannot have their own subfolders.

Note: Subfolders are available in CMS release'Danby,' being released Spring of 2021. Release versions are labeled in the footer of the admin panel. 

Adding and Managing Folders

Adding a Folder

Only web administrators and staff with the permission to 'Can Manage Any File' are able to manage, delete, or add new folders.

1. From the Admin Control Panel, click the Files option in the sidebar to view the Files List page.
2. Click the Folders button to view the list of folders.
3. Click the Add Folder button to add a new folder. The Add Folder form will contain three tabs:
   1. • Information - Give the folder a name. This name will become part of the URL for files added to the folder. The optional Description field can be used to describe the contents of the folder. This field is for internal use only and not displayed on public-facing webpages.
      • Permissions - Select additional staff members to grant access to manage files in a folder. Note: Staff are always able to link to files in any folder, however, only staff with permission to a folder can upload, delete or manage files in a folder.
      • Folder Protection - This tab is only visible on websites using the Password Protected Pages add-on feature. Protected groups can be assigned to a folders so that only visitors with credentials can open or download a file. See Password Protected Files / Folders for more information.
4. Click the Save button to finish adding the folder.

Adding a Subfolder

Staff with permission to a folder will be able to add sub-folders. Staff with permission to a subfolder, but not the parent folder, will only be able to manage files within the subfolder and will not be able to add additional subfolders.

Staff members are able to add subfolders to their 'MyFiles' folder used for storing files used on staff profile pages. 'MyFiles' folders are generally only activated for districts using staff profile pages as these files are not available for use on district pages.  

1. From the Admin Control Panel, click the Files option in the sidebar to view the Files List page.
2. Click the Folders button to view the list of folders.
3. Click the gear icon next to a folder and choose Add Subfolder. See the Adding a Folder section above for a description of the folder fields.

Managing Folders and Subfolders

Only web administrators or users with the permission 'can manage any file' can edit or delete folders.

1. From the Admin Control Panel, click the Files option in the sidebar to view the Files List page.
2. Click the Folders button to view the list of folders.
3. Folders with subfolders will have a > symbol that can be clicked to expand the subfolders.
4. Click the gear icon next to a folder to reveal the following options:
   1. • Edit - Opens the folder form where the Name, Permissions, and Password Protection can be changed.
      • Files - This will open the Files List page filtered to files in the selected folder.
      • Add Subfolder - Starts the process of adding a subfolder for the selected folder. This option is not available for subfolders.
      • Delete - Will delete a folder along with any subfolders and files within the folder. The CMS will identify any files and references to the files prior to confirming the deletion.